Trucks Help Move Awards Season in Los Angeles

Award Season: Los Angeles, Oscars Trucks
January 11, 2018
Posted by: Suppose U Drive

It’s officially award season in L.A., and that means truck rental companies are about to become very busy. While many people don’t think about the behind-the-scenes work that goes into producing these large events, trucks play a significant role in the transporting and setting up process for the venue to be ready to air.

Setting Up An Awards Ceremony

Taken at face value, an award show might seem like a simple thing to assemble. Just write some introductory lines, pick the right people, and put it on screen, right? Actually, it takes several months of planning to set up a venue, with many hurdles to overcome along the way.

Many aspects go into a successful awards show. Take the Emmy Awards, for example. Multiple crews must work to make sure everything is perfect. Writers and directors will make sure the opening is fun while keeping the awards moving throughout the night with jokes and reviews of each actor. While picking the right host might seem like the biggest part of the whole ordeal, setting up a great awards show goes far beyond what will be seen on-screen.

Here’s just a basic outline of the logistics that goes into an awards show:

  • Determining the winners.
  • Laying out the night’s events.
  • Booking a venue.
  • Hiring the host.
  • Inviting the guests.
  • Setting up transportation.
  • Hiring a caterer.
  • Hiring security.
  • Hiring a TV crew.

Trucks play multiple roles in getting everything together, from the basics like transporting décor, sets & scenery, grip & lighting, instruments, sound equipment, cameras, props, and more to the venue by bringing in work crews and making sure every person and thing arrives on time.

Awards Season: Cost Los Angeles

The Cost To Put On A Good Show

The Hollywood Reporter broke down the $21.8 million price tag put on the 2013 Academy Awards ceremony, declaring that one fairly significant portion of the budget ($100,000 at minimum) went to the producer’s honorarium. This token of gratitude includes a thank-you card and a six-figure check sent out to each of the one or multiple producers who helps put together the ceremony each year, and that’s just the beginning.

The host chosen to lead the ceremony receives anywhere from $15,000 to $25,000, and any performers are given $14,000 or more for taking the time out of their night to help entertain. The Oscar statuettes themselves cost around $45,000 each. But, these are the more obvious costs.

Would you believe that the Academy paid $10,000 for the envelopes that the name cards are placed into? In 2013, Marc Friedland, the stationary designer, said he spent around 110 hours laminating, folding, goldleaf stamping, and embossing (by hand) the 488 nominee cards–even though only the 24 that hold the names of the winners were shown on stage.

And, if you ever wondered how much the red carpet actually costs to unroll, they spent around $30,000 for the 900-foot-long, 33-foot-wide crimson walkway.

Even with these things racking up hundreds of thousands in expenses, the planning is hardly finished. Trucks and vans pay a huge part in transporting the $250,000 security team that oversees the ceremony. They also help bring in all the necessary decor and set pieces, which typically total less than $1 million for the stage and scene.

Around $11.1 million in added expenses is also spent by the Academy in the months leading up to the event. For instance, $250,000 or more is spent on year-round screenings for Oscar-nominated films, along with another $260,000 for the luncheon that all the nominees are invited to prior to the ceremony. A large portion of the budget, around $1.5 million, goes to protecting copyrights and trademarks.

In case the Oscars’ ceremony wasn’t enough, around $865,000 is spent on the Governors Awards and $432,000 on the Sci-Tech Awards. Of course, none of this leads to a loss for the Academy. After all, a 30-second ad airing during the Oscars costs around $2.1 million. The good news for advertisers is that around 34.4 million people tune in for the telecast each year. And to think, without trucks, the show couldn’t go on.

Studio Trucks, Award Season

Transporation Is A Huge Part

Some of these expenses (like payment to the host) are obvious while others are a bit more surprising. But, even with knowing how much everything costs, it’s interesting to consider exactly how many hands, vans, and helpers go into getting everything together.

According to Forbes’ breakdown of the 2017 Oscars, around 100 production vehicles and trailers were involved, which included press transportation and catering.

  • Transport vans. Used for transporting people and items (like the hundreds of nominee cards) to the venue on the day of the event. Also responsible for taking crew members to and from the venue while setting everything up in the days leading up to the event.
  • Used to bring in large pieces of decor, chairs, tables, and other over-sized pieces of furniture along with podiums, stage lights, and all the other pieces.
  • Production vehicles. Used to bring in members of the crew along with their most valued equipment, like cameras and mics.

In addition to the many vehicles, there are a lot of people involved. In the telecast production office alone, around 250 people were present to ensure everything went smoothly. An additional 270 crew members were actively working during the telecast to handle various duties.

In all, it was estimated that the 2017 Oscars cost the Academy around $42.8 million–a record so far.

Studio Award Season, Los Angeles

Outside The Budget

Aside from what the Academy spends on producing the Oscars, the nominees also spend a great deal in preparation for the event. The typical actress will spend as much as $10 million between having her hair styled perfectly, her teeth professionally whitened, her makeup done, her spray tan perfected, and of course: her gown, purse, jewelry, and shoes. The typical actor can run up a bill of $270,000 or more with the simplest ensemble.

A first-time nominee averages a bill of $266,000 in preparation for the event, according to E News. The “average” attendee will spend $1 to $2 million while an A-list actor/actress will total $10 million or more without blinking an eye.

This isn’t even considering the amount these celebrities will spend on their own personal security detail and transportation.

When it’s all said and done, even Oscar viewers enjoying the event from home are likely to spend a little bit of money themselves, either on snacks and beverages in preparation for the event or on a full-out viewing party for all their friends 

Additional expenses for any big Hollywood event will quickly be piled on in the form of gift bags for everyone in attendance. At the Oscars, the typical gift bag costs around $232,000 a piece. So, when you think of it in dollars and cents, altogether it might seem like a pretty high budget for an event that typically finishes up in under two hours. However, with a steady viewership of over 30 million tuning in from home, no one is going to begin cutting expenses anytime soon.

Other Big Events & How They Go Together

The Oscars happen to be one of the most-watched examples when it comes to explaining everything that goes into assembling an awards show, however, there are plenty of other examples to count:

  • The Emmys typically rack up a bill around $30 million (at minimum) with the broadcast running three hours or less. About 17.8 million people tune in each year.
  • In 2015, the Grammy Awards’ record view count came in with around 47 million viewers tuning in. Each year, the ceremony costs about $45 million to assemble.
  • The Golden Globe Awards usually get around 19.7 million viewers at a price tag of $35 million.
  • The CMA awards will see around 16.8 million viewers after spending a minimum of $15 million putting it all together.

At the end of the day, there is a long list of multi-million-dollar productions that are put on each year, all of which require a great deal of planning and manpower.  Without tranport trucks and vans, these events would lack: set pieces, lighting, sound, filming equipment, food, tables, chairs, security, and of course, the nominees.  So, while you might not be considering it as you sit down to enjoy the ceremony from home, trucks and production vehicles play a huge part in making sure the telecast can actually go on.

Without trucks, there would be no awards season at all, and Suppose U Drive knows that first-hand. As a rental company offering studio trucks, stakebeds, vans, semi-tractors,…Suppose U Drive recognizes how important reliable trucks and transport vans play in getting events of all sizes ready for showtime. By providing competitive rates, professionalism, and flexible services, Suppose U Drive plays a big part in the awards season itself. If you’re interested in seeing what the company has to offer, click here.